PrivacyPolicy

1. Introduction

Wellingborough Indians Cricket Club ("WICC", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, interact with us, or become a member of our club.

We are registered as a Community Amateur Sports Club (CASC) and operate from our ground at The Memorial Sports Ground, Sywell Road, Wellingborough, Northamptonshire, NN8 6XY.

This policy is compliant with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

3. How We Use Your Information

We use your personal information for the following purposes:

4. Legal Basis for Processing

Under UK GDPR, we process your personal data based on the following legal grounds:

• Contract: Processing necessary to fulfil our membership agreement with you
• Legitimate Interests: Processing necessary for running the club, communicating with members, and promoting cricket
• Consent: Where you have given specific consent (e.g., marketing communications, photography)
• Legal Obligation: Where we are required to process data by law
• Vital Interests: In emergencies, to protect someone's life

5. How We Share Your Information

We may share your personal information with:

• England and Wales Cricket Board (ECB): For player registration and safeguarding
• Northamptonshire Cricket League (NCL): For league registration and fixtures
• Other Cricket Leagues: Such as the Rutland League, for fixtures and results
• Play-Cricket: For match results and statistics
• Insurance Providers: For club and player insurance
• Payment Processors: To process membership fees securely
• Service Providers: Who help us operate our website and communications

We will never sell your personal information to third parties for marketing purposes.

6. Data Retention

We retain your personal information for as long as necessary to:

• Fulfil the purposes outlined in this policy
• Comply with legal obligations
• Resolve disputes and enforce agreements

Typically, we retain:

• Membership records: 3 years after membership ends
• Financial records: 7 years (legal requirement)
• Safeguarding records: In line with ECB guidance
• Contact form enquiries: 2 years

7. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

• Right of Access: Request a copy of the personal data we hold about you
• Right to Rectification: Request correction of inaccurate data
• Right to Erasure: Request deletion of your data (subject to legal requirements)
• Right to Restrict Processing: Request limitation of how we use your data
• Right to Data Portability: Request transfer of your data to another organisation
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Where processing is based on consent

To exercise any of these rights, please contact us using the details in Section 11.

8. Children's Privacy

We take the privacy of children seriously. For youth members under 18, we obtain consent from parents or guardians before collecting personal information. We only collect information necessary for their participation in youth cricket programmes.

Photographs and videos of children are only used with parental consent and in accordance with ECB guidelines.

9. Data Security

We implement appropriate security measures to protect your personal information:

• Secure hosting with encrypted connections (HTTPS)
• Access controls limiting who can view personal data
• Regular security reviews and updates
• Secure deletion of data when no longer needed

While we take reasonable precautions, no internet transmission is completely secure. We cannot guarantee the security of data transmitted to our website.

10. International Transfers

Your personal data is primarily stored and processed within the United Kingdom. Where we use service providers who process data outside the UK, we ensure appropriate safeguards are in place in compliance with UK GDPR.

11. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us:

12. Complaints

If you are not satisfied with our response to a privacy concern, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

For significant changes affecting how we use your data, we will notify you directly where possible.